Location: Ypsilanti, MI
Title: Administrative Assistant/Receptionist
Pay rate: Negotiable based on skills and experience
Benefits: Employer sponsored health, dental, and life insurance; short- and long-term disability coverage, and 401K program
Work Schedule: Full time, 8 a.m. to 5 p.m., Monday through Friday
Based in Ypsilanti, Michigan, A.F. Smith Electric is a large electrical contracting company that handles residential, commercial and industrial jobs. We are looking for a hardworking, trustworthy, dependable and detail-oriented individual to join our growing team.
General Purpose
Perform a wide range of office support activities which help facilitate the efficient operation of our company
Main job tasks and responsibilities include but not limited to:
Answer a 6-line phone system - screen and direct phone calls
Receive and direct visitors and vendors
Data entry, typing and filing
Handle all permitting requirements with the various governing agencies
Assist accounting department; especially in the area of matching purchase orders, packing slips and invoices
Assist office staff with clerical work as needed
Attend to office equipment to make sure it is in working order and schedule maintenance as required
Prepare outgoing mail and open, sort, and distribute incoming correspondence
Maintain office supply inventories
Facilitate and assist with inter-office luncheons or other such activities
Take hours distribution from field employee’s and fill out time cards
Track employee certifications and notify when various cert’s are coming due to renew
Apply for, track and arrange for permits and inspections
Other miscellaneous office tasks as required
Key Competencies and Experience:
Excellent phone skills
Computer skills with a proficient knowledge of Excel and Word and the ability to learn new software systems as needed
Knowledge of the operation of standard office equipment
Attention to detail and accuracy with an ability for problem assessment and problem solving
Flexibility, adaptability, initiative, upbeat, courteous, works well under pressure, team player
High school diploma and prior office experience
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