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Job Opening: Administrative Assistant/Receptionist

Location: Ypsilanti, MI

Title: Administrative Assistant/Receptionist

Pay rate: Negotiable based on skills and experience

Benefits: Employer sponsored health, dental, and life insurance; short- and long-term disability coverage, and 401K program

Work Schedule: Full time, 8 a.m. to 5 p.m., Monday through Friday

Based in Ypsilanti, Michigan, A.F. Smith Electric is a large electrical contracting company that handles residential, commercial and industrial jobs. We are looking for a hardworking, trustworthy, dependable and detail-oriented individual to join our growing team.

General Purpose

Perform a wide range of office support activities which help facilitate the efficient operation of our company

Main job tasks and responsibilities include but not limited to:

  • Answer a 6-line phone system - screen and direct phone calls

  • Receive and direct visitors and vendors

  • Data entry, typing and filing

  • Handle all permitting requirements with the various governing agencies

  • Assist accounting department; especially in the area of matching purchase orders, packing slips and invoices

  • Assist office staff with clerical work as needed

  • Attend to office equipment to make sure it is in working order and schedule maintenance as required

  • Prepare outgoing mail and open, sort, and distribute incoming correspondence

  • Maintain office supply inventories

  • Facilitate and assist with inter-office luncheons or other such activities

  • Take hours distribution from field employee’s and fill out time cards

  • Track employee certifications and notify when various cert’s are coming due to renew

  • Apply for, track and arrange for permits and inspections

  • Other miscellaneous office tasks as required

Key Competencies and Experience:

  • Excellent phone skills

  • Computer skills with a proficient knowledge of Excel and Word and the ability to learn new software systems as needed

  • Knowledge of the operation of standard office equipment

  • Attention to detail and accuracy with an ability for problem assessment and problem solving

  • Flexibility, adaptability, initiative, upbeat, courteous, works well under pressure, team player

  • High school diploma and prior office experience


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